Cost To Attend


Our goal is for you to have the most effective appointments possible so we’re providing state-of-the-art technology to match our Planners and Suppliers for productive face to face meetings.

It’s a requirement that all Planners be involved in the recommendation and/or decision-making process to be able to participate in XSITE and be eligible for the $100 American Express Gift Card.

During the registration process, Planners will be asked a series of questions about their meeting activities, such as: size of roomblock, where and when they meet, rate range, and history. Suppliers will be asked to provide information on the scope of their services, such as: how large a group they can accommodate, type of service they provide, where they are located and where they are able to conduct business.

There is a matching process where you will be able to make requests for specific appointments. All participants will have the potential for up to 15 appointments. The appointments are approximately 8 minutes in length with 2 minutes to transition between appointments.

A reception is planned mid-way through the appointments to provide an opportunity to network with other Planners and Suppliers.

Plus we have our unique Planner Lounge for any attendee with an opening in their schedule. It’s an additional opportunity for our attendees to network and interact through casual connections.

Planners who complete their full appointment schedule will be given a $100 American Express Gift Card during the on-site XSITE After Party.


Planners – The Suppliers who have paid to attend this show and meet with you are relying on your participation and the completion of all assigned appointments. Cancelling once appointment match making takes place or no-showing without notice impacts the success of the show and the investment of our participants. By submitting your application, you agree to pay a $100 fee should you cancel or no-show.

Suppliers - Standard Cancellation Policy for Suppliers is as follows:
61 days or more – 50% refund
60 to 31 days out – 25% refund
30 days or less – 0% refund

XSITE is not responsible for Planners who cancel or no-show after appointment matching has taken place.