Cost to Attend

PLANNERS: COMPLIMENTARY – Includes pre-approved travel expenses, roundtrip airport transfers, up to 2 nights hotel, educational session, tradeshow, and all scheduled food and beverage events.

SUPPLIERS: $1,550 – Includes educational session, tradeshow, networking events during tradeshow, Thursday night reception and dinner and Friday breakfast. Does not include Friday lunch, hotel, or travel.

Our goal is for you to have the most effective appointments possible so we’re providing state-of-the-art technology to match our Planners and Suppliers for productive face to face meetings.
It’s a requirement that all Planners be involved in the recommendation and/or decision-making process to be able to participate in XSITE and be eligible for the $100 American Express Gift Card.

During the registration process, Planners will be asked a series of questions about their meeting activities, such as: size of roomblock, where and when they meet, rate range, and history. Suppliers will be asked to provide information on the scope of their services, such as: how large a group they can accommodate, type of service they provide, where they are located and where they are able to conduct business.

There is a matching process where you will be able to make requests for specific appointments. All participants will have the potential for up to 15 appointments. The appointments are approximately 8 minutes in length with 2 minutes to transition between appointments. XSITE is a reverse tradeshow with Planners seated and Suppliers moving between appointments.

Planners who complete their full appointment schedule will be given a $100 American Express Gift Card at the conclusion of the show.

Planners – The Suppliers who have paid to attend this show and meet with you are relying on your participation and the completion of all assigned appointments. Cancelling once appointment match making takes place or no-showing without notice impacts the success of the show and the investment of our participants. By submitting your application, you agree to pay a $100 fee should you cancel or no-show.

Suppliers - Standard Cancellation Policy for Suppliers is as follows:
61 days or more – 50% refund
60 to 31 days out – 25% refund
30 days or less - 0% refund

XSITE is not responsible for Planners who cancel or no-show after appointment matching has taken place.